Minutes AGM 2010
Members Present: Anthony (chairman), Rob (secretary) , Amy, Ron, Wally, Fran, Carlson, Ash
Non-members present: Chris, Fiona
Meeting opened at 9.40pm
Re-election of the Chairman and Secretary: carried
The club's bank balance remains very healthy at £2082.67 despite expenditure exceeding income over the last 12 months. This increase in expenditure seems to be due to the increase in the cost of the Christmas meal; partly due to some losses incurred due to non-attendance and consequent loss of money.
Despite this, it was felt that they is no need for any increase in club subscriptions and this should remain at £12 pcm for direct debits and £5 per session for visitors. Some discussion was held over the cost of the Christmas meal and suggestions were made - see later.
Fiona asked to join the club as a full member; this was generally approved of. She will arrange for her subscription to be paid dy standing order from July 1st 2010.
Membership (including Fiona) stands, to date, at 15 members
New Members - it was felt that more effort should be made to attract new players and thus potential members. The club already has a small ad in Nova News (Newport circulation) but it was suggested that it should look into advertising in the Muxton/Shifnal publication In & Around and in theWellington News. Carlson will make enquiries regarding In & Out and Anthony will make enquiries about the Wellington News. It was reported that the person to contact regarding In & Out was Fleur Able - reputedly very attractive - and Carlson would like to arrange a personal meeting with her.
Rob will design and print an A5 poster for display in as many places as possible eg. member's work places, on other club noticeboards etc
Amy requested that she wants to resign from being Treasurer and this was reluctantly accepted by the committee. Wally proposed a vote of thanks for her services to the club over the past few years and this met with approval.
Fran was proposed as the new treasurer; this was seconded and carried at the vote. Amy has passed all the relevant documents to Fran. The bank will need to be contacted to sort out approved signaturies and Amy said she will sort this out with Fran.
Anthony proposed Wally as the new social secretary for the club; Fran seconded and vote passed.
Suggestions for future events: train trip to Barmouth, Go-Karting (Ashley will look into this)
There were quite a lot of organisational problems with the Christmas meal last year and this resulted in loss of money. To try to avoid similar problems, Fiona suggested that people who put their name down to come should pay £10 each; this will be returned by the club if they then attend the meal. This was generally agreed to be a good idea and this will be instigated this year.
Some discussion ensued about venue but the Shropshire seemed to come through by default.
Saturday night, December 11th 2010 was proposed as a suitable date; Rob will send out an email and also approach the Shropshire regarding this. It was agreed to provisionally book 18 places.
Meeting closed at 10.25pm
Treasurer's Report 2010
Opening Balance on June 16th 2009 was £2354.94
Closing Balance on June 15th 2010 was £2082.67
Income £ Membership Fees2484.00 Visitor Fees 417.61 Guest Christmas Meal137.50 Total 3044.48
Expenditure £ Court Fees2619.60 AGM Expenses5.60 Christmas Meal617.00 Shuttles79.92 Total3322.12