Minutes AGM 2011

Minutes from AGM June 14th 2011

Members present: Anthony (Chairman), Rob (Secretary/Treasurer), Amy, Ron, Wally, Martina, Fran, Carlson, Ashley, Jane, Terry, Neil, Lee

Non-Members present: Peter Craig

 Re-election of the Chairman & Secretary/Treasurer: carried

Treasurer's Report: the club's bank balance remains healthy @ £2052.35 as @ My 31st 2011. It was therefore felt that there was no need to increase membership fees or visitor fees; especially in light of the fact that the court costs have been reduced by Serco (were £8.80/court/hour; now £7.75/court/hour)

Vote of thanks to Carlson: proposed by Anthony for all his hard work in sorting out increased advertising for the club last year with the legendary Fleur Able. Carlson was proposed as a new member of the committee by Anthony; this was seconded and accepted.

Amy sadly announced her retirement from both the committee and the club.

Social Secretary: it was agreed that organising events is difficult an time-consuming. Fran proposed that a joint position of Social Secretary was created and both she and Wally agreed to act jointly in this capacity.

Suggested events: train trip to Barmouth/Aberdovey – Bowling – Go-Karting – Archery – Wine Tasting.

It was agreed that the Red House social evenings worked well and were enjoyable.

It was agreed that some Club funds could be used to subsidise social events, at reasonable levels.

Christmas Party: a vote was taken on whether dancing was required at the Christmas Party; dancing was voted for. Possible venues this year include the Park Hotel, Shifnal; the Park Inn in Telford and the Park House Hotel in Hadley. (What's this Park thing?). Members agreed that they were happy for Anthony & Rob to choose the venue and to pay a £10 refundable deposit for tickets.

Peg-Board Rules: it was mooted that only members should be able to pick games on the peg board; the proposal was modified to vote on whether this (existing) rule was to be removed from the constitution – voting indicated that the rule should remain and be instituted. Also members picking from the peg-board can only select from the nearest 8 pegs. The rules should be written on the peg-board itself.

Standard of Members: there was much discussion about the standard of play in guests/prospective members and losing good members if games were not consistently of a minimum standard. This is a delicate matter and the chairman prepared a statement as follows:

“We are ever mindful of the wishes of the majority of member (and regular non-members) to have games that are equally balanced which can push players to their limits. We are also aware of the need to keep the club going and this can only be done by replacing members as they leave and even expanding the existing membership. The committee will consider applications from new players who wish to join the club and will not allow membership until they attain a reasonable standard as determined by the committee; with the expectation that that standard will improve as they continue to play.”

In-Club Coaching: Terry suggested that, on quieter club nights, that newer members and guests may benefit from some coaching on a spare court; members could act as unofficial coaches in this role. This was generally thought to be a good idea, but implementing it would seem to be difficult.

Meeting Closed at 10.30pm

Treasurer's Report 2011

Opening Bank Balance June 1st 2010        £2178.67

Closing Bank Balance May 31st 2011         £2052.35

INCOME £  Membership Subscriptions 2196.50   Visitor Fees 570.00    Xmas Guests 243.75 Total  3009.75
EXPENDITURE £  Court Costs 2704.50  Shuttlecocks 58.29   AGM Costs15.00  Christmas Meal 642.65  Total3420.44